Out-of-Service Violations in 2024 – All You Need to Know

Out of service violations is a top concern for the transportation industry in 2025 with changing regulations and increased enforcement, compliance standards are evolving. As carriers are under the microscope of their operations, vehicle and driver compliance has never been more important. 

The financial implications of these violations along with emerging technology requirements and new federal mandates, is a complex landscape that needs to be navigated. Understanding the out of service criteria and its impact to your fleet is key to survival in today’s competitive transportation industry.

Common Out of Service Reasons

Vehicle Related Issues

• Brake system failures, leaks, chafed hoses, worn brake pads
• Tire and wheel issues, inadequate tread depth, audible air leaks
• Steering mechanism defects, suspension integrity concerns
• Load securement failures or missing safety components
• Non functioning lights, inoperative turn signals

Driver Related Issues

• Exceeding Hours of Service (HOS) limits
• Failing drug or alcohol tests
• Operating without a valid commercial driver’s license (CDL) or medical certification
• Logbook falsifications or incomplete documentation
• Substance abuse violations leading to immediate out of service orders

Carrier Related Issues

• Systemic maintenance failures resulting in repeat violations
• Employing unqualified drivers without proper certification
• Inadequate compliance management programs
• Chronic non compliance resulting in increased regulatory oversight

Consequences of an Out of Service Violation

Operational Delays

• Vehicles and drivers can’t operate until issues are fixed
• Delivery schedules are disrupted, customer dissatisfaction
• Increased wait time for roadside repair or replacement drivers

Financial Impact

• Fines up to $32,208 for standard violations and $96,000 for hazmat violations
• Increased repair and maintenance costs
• Revenue losses due to downtime

Reputation Damage

• Frequent violations may result in lost business opportunities
• Increased scrutiny from clients and regulatory agencies
• Higher insurance premiums due to increased risk profile

How to Prevent Out of Service Violations

Regular Vehicle Maintenance

• Implement systematic pre-trip and post-trip inspection protocols
• Use telematics systems for real time vehicle health monitoring
• Follow FMCSA guidelines for scheduled maintenance

Driver Training and Compliance Programs

• Ensure proper education on HOS regulations and vehicle inspections* Maintain valid CDLs and medical certificates for all drivers
• Conduct regular compliance training and internal audits

Technology

• Use electronic logging devices (ELDs) to monitor compliance
• Implement fleet management software for tracking violations
• Deploy predictive analytics to anticipate maintenance needs

Internal Audits and Inspections

• Conduct regular internal compliance reviews
• Establish proactive maintenance schedules
• Use data driven solutions to address recurring issues before they become violations

2025 Regulatory Changes

ELD Standards

• Non compliant ELDs must be replaced within 60 days of new FMCSA mandates
• Vehicles with pre-2000 engines may lose their ELD exemption status

Brake System Regulations

• Inoperative brakes due to disconnected components now result in automatic out of service status
• Removal of outdated inspection criteria improves enforcement consistency

Carrier Compliance Monitoring

• FMCSA will collect stricter data for repeat offenders
• Increased focus on unsafe driving and controlled substance violations

Bottom Line

Out of service violations can have long term effects on a carrier’s operations, finances and reputation. Proactive compliance, investment in fleet technology and a commitment to safety can reduce the risk of these violations. Stay ahead of the regulatory changes and best practices will keep trucking companies efficient, compliant and profitable in 2025.